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Annual Notifications

Notification Regarding Staff Qualifications

Under the Every Child Succeeds Act, parents have the right to request information on the professional qualifications of their children’s classroom teachers and the qualifications of any paraprofessionals who provide services to their children. Parents may request and receive information about: (a) whether the teacher is state certified, (b) whether the teacher is teaching under emergency or other provisional status, and (c) the baccalaureate major of the teacher and any other graduate degree or certification. Parents may request information on the level of achievement of their child in each of the state academic assessments.

If a student attending a school that receives any Title I, Part A funds is assigned to, or taught, for four or more consecutive weeks by a teacher who is not highly qualified, the school must provide timely notice to the student’s parents.

Inquiries to:

Human Resources

1220 Howard Street

Kalamazoo, MI 49008

 

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”

• Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools must honor your request to review your child’s education records within forty-five (45) days of receiving the request. Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect. The school official will make arrangements for access and notify the parent or eligible students of the time and place where the records may be inspected.

• Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise him or her of his or her right to a formal hearing regarding the request for amendment. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

• Generally, schools must have written permission from the parent or eligible student to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions:

- School officials with legitimate educational interest; contractors, consultants or volunteers to whom the district has outsourced institutional services or functions; for example, the district shares data with educational institutions that have a vested interest in helping district students, such as Communities In Schools.

- Other schools to which a student is transferring;

- Specified officials for audit or evaluation purposes;

- Appropriate parties in connection with financial aid to a student;

- Organizations conducting certain studies for or on behalf of the school;

- Accrediting organizations;

 - To comply with a judicial order or lawfully issued subpoena;

- Appropriate officials in cases of health and safety emergencies; and

- State and local authorities, within a juvenile justice system, pursuant to specific state law.

- Information the district has designated as “directory information.”

 

Disclosure of Information

The Family Educational Rights and Privacy Act (FERPA) require that the Kalamazoo Public Schools (KPS), with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, KPS may disclose appropriate designated “directory information” without written consent, unless you have advised the district to the contrary in accordance with district procedures. The primary purpose of directory information is to allow KPS to include this type of information from your child’s education records in certain school publications. Examples include but are not limited to the following: a playbill, showing your student’s role in a drama production; the annual yearbook; honor roll or other recognition lists; graduation programs; or sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which includes student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized school activities and sports, weight and height of athletic team members, dates of attendance and previous school(s) attended, is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. The district may disclose personally identifiable information from education records of a student without obtaining prior written consent of the parents or the eligible student to other school officials, including teachers, within the educational agency or institution whom the district has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the district has outsourced institutional services or functions. In addition, two federal laws require us to provide military recruiters, upon request, with three directory information categories — names, addresses and telephone listings — unless Annual Notifications (continued from page 8) parents have advised KPS that they do not want their student’s information disclosed without their prior written consent.

If you do not want KPS to disclose information from your child’s education records without your prior written consent, you must notify the district by writing to:

Kalamazoo Public Schools

Information and Technology Services

1220 Howard Street Kalamazoo, MI 49008

Or by faxing (269) 337-0195 on or before Friday, September 20, 2019.

For further information, please call Information and Technology Services at (269) 337- 0146.

 

Nondiscrimination and Title IX Contact Information

Kalamazoo Public Schools welcomes all students and staff of any religion, race, color, national origin, age, sex, pregnancy, gender identification, height, weight, familial status, marital status, sexual orientation, and disability. The district will not tolerate or condone any act of bias or discrimination toward any person on the basis of religion, race, color, national origin, age, sex, pregnancy, gender identification, height, weight, familial status, marital status, sexual orientation, or disability in any of its activities, hiring practices, programs, or services. Further, in accordance with Title IX of the Education Amendments of 1972 (Title IX), students, employees, and candidates for admission to any educational program and/or employment and all other persons are protected against all forms of sex discrimination and sexual harassment, including based on gender identity or stereotypical notions of gender identity.

The following person is designated as the Title IX coordinator with respect to any Title IX complaint of discrimination and/or harassment involving staff members:

Sheila Dorsey-Smith

Assistant Superintendent of Human Resources

Kalamazoo Public Schools

1220 Howard Street

 Kalamazoo, MI 49008

(269) 337-0182

The following person is designated as the Title IX coordinator with respect to any complaint from students regarding discrimination, harassment and/or bullying from another student(s):

Nkenge Bergan

Director of Student Services

Kalamazoo Public Schools

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-0161

In addition, building level administrators are responsible for monitoring adherence to the district’s nondiscrimination policy and for incorporating the district’s policy statement in all printed promotional materials and newsletters.

Students should report concerns or complaints about discrimination, harassment, bullying, or cyberbullying by another student or students first to a teacher, and then if not satisfied, to the principal or assistant principal.

Any concerns or complaints of discrimination, harassment, bullying, or cyberbullying not satisfied at the building level may be reported to an administrator in the Student Services Department. Concerns and/or complaints should be in writing, with the date, details of the concerns and signature of the person making the complaint. Any complaints and concerns of discrimination, harassment, bullying, or cyberbullying that involve adults and/or staff members should be reported to the building principal. If the inquiry is not satisfied at this level, or if the building principal is the subject of the complaint, then the concern may be directed to the Assistant Superintendent of Human Resources. All concerns should be in writing, with the date, details of the concern, and signature of the person making the complaint.

Complaints of any violation of the district’s nondiscrimination policy will be promptly investigated and appropriate actions taken based on the results of the investigation. Individuals who report violations of the district’s nondiscrimination policy will be granted confidentiality to the extent reasonably practicable. Any questions or assistance required in regard to the district’s nondiscrimination policy, bullying policy, or Title IX protections should be addressed to the office of Student Services (269) 337-0161 for students and Human Resources (269) 337-0182 for staff.

The district has modified its guidelines and a grievance procedure for complaints filed under Title IX, which prohibits discrimination on the basis of sex in any district educational program, service or activity. The district’s new Title IX Statement and Grievance Procedures is being updated on the KPS website at www.kalamazoopublicschools.com/ExploreKPS/AnnualNotifications.aspx and will be included in the district’s student code of conduct.


Freedom of Information Act (FOIA) Documents:
Summary Document
FOIA Procedures Document
FOIA Fee Itemization Document

Non-discrimination, Harassment, and Accessibility Policy Page

Title IX Grievance Policy - HR and Student Services

 

For more information, please call the Office of Administrative Information Systems at 337-0146 or email ais@kalamazoopublicschools.net