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Annual Notifications

Notification Regarding Staff Qualifications

Under federal law, parents have the right to request information on the professional qualifications of their children’s classroom teachers and the qualifications of any paraprofessionals who provide services to their children. Parents may request and receive information about: (a) whether the teacher is state-certified, (b) whether the teacher is teaching under emergency or another provisional status, and (c) the baccalaureate major of the teacher and any other graduate degree or certification. Parents may request information on the level of achievement of their child in each of the state academic assessments.

If a student attending a school that receives any Title I, Part A funds is assigned to, or taught, for four or more consecutive weeks by a teacher who is not highly qualified, the school must provide timely notice to the student’s parents. Any inquiries should be directed to:

Human Resources

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-0182

Title VI protects people from discrimination based on race, color, or national origin in programs or activities receiving federal financial assistance. Kalamazoo Public Schools operates in a non-discriminatory manner including, but not limited to, admissions, academic programs, student treatment and services, counseling and guidance, discipline, classroom assignment, grading, vocational education, recreation, physical education, and athletics. Any complaints or concerns regarding Title VI should be reported to:

Nkenge Bergan, Director of Student Services

BerganNA@kalamazoopublicschools.net

Kalamazoo Public Schools

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-0161

Section 504 is a part of the Rehabilitation Act of 1973. It applies to all persons with disabilities regardless of age. It is an anti-discrimination, civil rights statute that requires the needs of students with disabilities to be met as adequately as the needs of the non-disabled are met. Section 504 is a federal law designed to protect the rights of individuals with disabilities in programs and activities that receive federal financial assistance from the U.S. Department of Education. Students are not to be excluded solely by reason of their disability or be subject to discrimination. All students with an Individual Educational Plan are protected under Section 504. Section 504’s definition of disability is a broad definition that also protects students who have a physical or mental impairment that substantially limits one or more major life activities; or has a record of such impairment or is regarded as having such an impairment. Major life activities include physical, mental, self-care, learning, reading, communicating, and thinking. Any complaints or concerns regarding Section 504 should be reported to:

Barry Smith, Coordinator of Student Services

SmithBJ@kalamazoopublicschools.net

Kalamazoo Public Schools

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-0161

Title II provides grants to school districts to increase student achievement through teacher and administrator training. Kalamazoo Public Schools provides high quality training to assist teachers and administrators in many different areas to improve achievement for all students. Any complaints or concerns regarding Title II should be reported to:

Cindy Green, Assistant Superintendent of Teaching & Learning Services

GreenC@kalamazoopublicschools.net

Kalamazoo Public Schools

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-1680

 

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”

• Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. The school must honor your request to review your child’s education records within forty-five (45) days of receiving the request. Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect. The school official will arrange for access and notify the parent or eligible student of the time and place where the records may be inspected.

• Parents or eligible students have the right to request that a school correct records that they believe to be inaccurate or misleading. They should write to the school principal, clearly identify the part of the record that they want changed and specify why it is inaccurate. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise him or her of his or her right to a formal hearing regarding the request for amendment. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.

• Generally, schools must have written permission from the parent or eligible student to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions:

- School officials with legitimate educational interest; contractors, consultants, or volunteers to whom the district has outsourced institutional services or functions. For example, the district shares data with educational institutions that have a vested interest in helping district students, such as:

- Communities In Schools;

- The Kalamazoo Promise;

- Other schools to which a student is transferring;

- Specified officials for audit or evaluation purposes;

- Appropriate parties in connection with financial aid to a student;

- Organizations conducting certain studies for or on behalf of the school;

- Accrediting organizations;

- To comply with a judicial order or lawfully issued subpoena;

- Appropriate officials in cases of health and safety emergencies;

- State and local authorities, within a juvenile justice system, pursuant to specific

state law; and

- Information the district has designated as "directory information."

 

Disclosure of Information

The Family Educational Rights and Privacy Act (FERPA) requires that the Kalamazoo Public Schools (KPS), with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, KPS may disclose appropriate designated “directory information” without written consent, unless you have advised the district to the contrary in accordance with district procedures. The primary purpose of directory information is to allow KPS to include this type of information from your child’s education records in certain school publications. Examples include, but are not limited to, the following: a playbill, showing your student’s role in a drama production; the annual yearbook; honor roll or other recognition lists; graduation programs; or sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which includes student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized school activities and sports, weight and height of athletic team members, dates of attendance and previous school(s) attended, is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. The district may disclose personally identifiable information from education records of a student without obtaining prior written consent of the parents or the eligible student to other school officials, including teachers, within the educational agency or institution whom the district has determined to have legitimate educational interests, such as Communities In Schools and The Kalamazoo Promise. This includes contractors, consultants, volunteers, or other parties to whom the district has outsourced institutional services or functions. In addition, two federal laws require us to provide military recruiters, upon request, with three directory information categories — names, addresses and telephone listings — unless parents have advised KPS that they do not want their student’s information disclosed without their prior written consent.

If you do not want KPS to disclose information from your child’s education records without your prior written consent, you must notify the district by writing to:

Administrative Information Systems

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-0146

or by faxing to (269) 337-0195 on or before Friday, February, 28, 2020

 

Nondiscrimination, Title IX, Section 504, Title VI, and Title II Contact Information

Kalamazoo Public Schools welcomes all students and staff of any religion, race, color, national origin, age, sex, pregnancy, gender identification, height, weight, familial status, marital status, sexual orientation, and disability. The district will not tolerate or condone any act of bias or discrimination toward any person on the basis of religion, race, color, national origin, age, sex, pregnancy, gender identification, height, weight, familial status, marital status, sexual orientation, or disability in any of its activities, hiring practices, programs, or services. In addition, Kalamazoo Public Schools will not tolerate any retaliation against individuals who submit complaints and/or who participate in investigations relating to such complaints.

Further, in accordance with Title IX of the Education Amendments of 1972 (Title IX), students, employees, and candidates for admission to any educational program and/or employment and all other persons are protected against all forms of sex discrimination and sexual harassment, including based on gender identity or stereotypical notions of gender identity.

The following person is designated as the Title IX coordinator with respect to any Title IX complaint of discrimination, harassment, and/or retaliation involving staff members or third parties:

Sheila Dorsey-Smith, Assistant Superintendent of Human Resources

DorseySR@kalamazoopublicschools.net

Kalamazoo Public Schools

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-0182

The following person is designated as the Title IX coordinator with respect to any complaint from students regarding discrimination, harassment, retaliation and/or bullying from another student(s):

Nkenge Bergan, Director of Student Services

BerganNA@kalamazoopublicschools.net

Kalamazoo Public Schools

1220 Howard Street

Kalamazoo, MI 49008

(269) 337-0161

In addition, building-level administrators are responsible for monitoring adherence to the district’s nondiscrimination policy and for incorporating the district’s policy statement in all printed promotional materials and newsletters. Students should report concerns or complaints about discrimination, harassment, bullying, or cyberbullying by another student or students first to a teacher, and then if not satisfied, to the principal or assistant principal. Any concerns or complaints of discrimination, harassment, bullying, or cyberbullying not satisfied at the building level may be reported to an administrator in the Student Services Department. Concerns and/or complaints should be in writing, with the date, details of the concerns, and signature of the person making the complaint.

Any complaints and concerns of discrimination, harassment, bullying, or cyberbullying that involve adults and/or staff members should be reported to the building principal. If the inquiry is not satisfied at this level, or if the building principal is the subject of the complaint, then the concern may be directed to the Assistant Superintendent of Human Resources. All concerns should be in writing, with the date, details of the concern, and signature of the person making the complaint.

Complaints of any violation of the district’s nondiscrimination policy will be promptly investigated and appropriate actions taken based on the results of the investigation. Individuals who report violations of the district’s nondiscrimination policy will be granted confidentiality to the extent reasonably practicable. Any questions or assistance required regarding the district's nondiscrimination policy, bullying policy, or Title IX protections should be addressed to the office of Student Services (269) 337-0161 for students and Human Resources (269) 337-0182 for staff.

The district has modified its guidelines and a grievance procedure for complaints filed under Title IX, which prohibits discrimination based on sex in any district educational program, service, or activity. The district's new Title IX Statement and Grievance Procedures are being updated on the KPS website at: www.kalamazoopublicschools.com/ExploreKPS/AnnualNotifications.aspx and will be included in the district’s student code of conduct.


Freedom of Information Act (FOIA) Documents:

 

The district requires individuals or entities to submit FOIA requests in writing. FOIA requests may be mailed to the following address: 

FOIA Coordinator

Kalamazoo Public Schools

1220 Howard Street

Kalamazoo, Michigan 49008 

An individual or entity may also make a request in person at the Human Resources Department in the district's Administration Building, 1220 Howard, Kalamazoo, Michigan, through an email a request to MGrate@ClarkHill.com, or by faxing a request to (269) 337-0185.   


Summary Document
FOIA Procedures Document
FOIA Fee Itemization Document

Non-discrimination, Harassment, and Accessibility Policy Page

Title IX Grievance Policy - HR and Student Services

 

For more information, please call the Office of Administrative Information Systems at 337-0146 or email ais@kalamazoopublicschools.net